ILGA-Europe Annual Conference 2019

This event has only 186 space(s) left. If you continue and register more than 186 people (including yourself ), the whole group will be wait listed. Or, you can reduce the number of people you are registering to 186 to avoid being put on the waiting list.



23-26 October 2019



If you have to cancel you participation, please let us know as soon as possible. Please note that if the cancellation occurs after Monday 16 September, food and programme costs will not be reimbursed. Accommodation costs will only be reimbursed if we manage to offer your room to another participant.

Representing a grantmaking organisation?

If you are attending as a grantmaker or representing a grantmaking organisation, please contact us at to learn more about networking opportunities at the Annual Conference.

  (including yourself)
Fill in your registration information on this page. If you are registering additional people, you will be able to enter their registration information after you complete this page and click "Continue".
1) Your registration information
Please indicate here your full name as you want it to appear on your conference badge.

Click 'Yes' if you agree that the information above (full name, email address, organisation and country) is shared with other participants. Be aware that the participant list will be shared in the following ways:

1) Electronic document sent via email to all registered participants before the conference

2) Printed document available at the conference

If you have any concern about your name appearing on this list, we advise you to check 'No'.

We also need to collect your name as indicated on your ID/passport for hotel rooming list and security purposes.

Your phone number will be used only if ILGA-Europe need to reach you for urgent matters related to your registration.
ILGA-Europe aim at making the Annual Conference a welcoming, safe and accessible environment for all. You know best what you need! Do let us know. We will proactively reach out to you ahead of the conference to make sure your needs are properly understood and catered for.
Please indicate whether it is your first participation in an ILGA-Europe Annual Conference.
If you have attended the Annual Conference several times and the event has no secrets for you, you might want to consider volunteering as a Conference Buddy. The role of a Conference Buddy is to be available to advise and answer questions from a new-comer to help them make the best out of their first time experience at the conference. If you are interested, click 'Yes' and we will reach out to you to tell you more about what this role entails.
2) Your participation fee

Participation fee covers your access to the entire conference programme, including the opening evening on Wednesday, all meals from Thursday to Saturday (lunch, dinner, coffee breaks) and your choice of accommodation.

We ask you to evaluate your personal and organisational capacity to see whether you can help us bring together more activists by choosing the 'Partner fee'. The additional programmatic contribution of 150.00€ in that tier will support the scholarship scheme and other work ILGA-Europe conduct to support the movement in Europe and Central Asia, such as development of strategies, trainings and grants.

The 'Partner fee' is suggested for grant-makers, policy-makers, institutions, private company representatives, NGOs.

The 'Civil society fee' is suggested for members, NGOs, LGBTI groups, individual activists, researchers.

Due to VAT treatment in the Czech Republic we are only able to issue PDF invoices after the conference. After you complete your registration, you will receive a confirmation email detailing all the costs you incurred and amounting to the selected participation fee.

We encourage you to donate to ILGA-Europe’s Diversity Fund to support wider, more inclusive participation by LGBTI activists at the Annual Conference. All donations will go directly towards scholarships for activists from under-represented communities or with fewer means who would otherwise not have the opportunity to attend the Annual Conference.
Credit Card Information
Billing Name and Address
Billing Details
3) Your attendance dates

We would like to know when to expect you in Prague! Please note that if you are attending a pre-conference meeting organised by ILGA-Europe, you should include these dates as well. If you are arriving earlier or leaving later for other purposes than ILGA-Europe's pre-conference meetings and Annual Conference, these dates should not be included here.

The conference programme will start on Wednesday at 17:00 with the Newbie Sessions and Connecting Spaces followed by an infomal welcome evening.
The conference programme will conclude with closing dinner and party on Saturday from approximately 19:00 to 02:00.
4) Your room sharing preferences

Scholars, project partners and self-paying participants who opt for shared accommodation at the conference hotel can indicate their room sharing preferences here.

If you have agreed to share a room with another participant, please indicate their name.
If you want to share a room with a person of a specific gender, please indicate your preference.
5) Your visa requirements

If you need a visa, we encourage you to consult the website of the Ministry of Foreign Affairs of the Czech Republic for more information about procedure and delay.

ILGA-Europe are likely unable to provide applicants from outside Europe and Central Asia with a visa invitation letter. We prioritize requests from inside our membership region.

If you need a visa invitation letter, please fill in all the fields below otherwise we will not be able to provide timely support for your visa application procedure.
Please double-check that you have typed your passport details correctly!
A visa invitation letter will be sent to you by email. In case you need an original invitation letter to be sent to you by post, please specify your postal address here.
Please specify if you need additional documentation (e.g. hotel booking confirmation) for your visa application.
6) Diversity at the Annual Conference

ILGA-Europe are committed to ensuring outreach to and accessibility for LGBTI communities in all their diversity. Knowing more about the profile of participants in our events helps us work towards being ever more inclusive. We will therefore be very grateful if you could support us by sharing information in this section.

What gender do you identify with?
Do you identify with any of the following? Name those which are relevant to you, if you wish. The terminology used is based on recommendations from the European Disability Forum and the European Network Against Racism.
Is there any other information on your identity you would like to share with us?
7) Your registration is almost complete!
By registering for the ILGA-Europe Annual Conference, I commit to fully respect and support ILGA-Europe's Diversity Policy and Code of Conduct on Mutual Respect as can be found here:
I authorize ILGA-Europe to collect and process personal information for the purpose of event registration and logistics. I understand that information may be passed on to third parties (such as service providers) securely and only for the purpose of event logistics.